Why is this important?
Correct and complete time clock information is critical to managing your payroll data and getting your employees paid correctly. This starts with the employee having easy to use tools for clocking in and out at the right time and place so that there are no missed punches and so that you know the data is correct.
Everee provides two different tools - the Everee Mobile App and Location Terminals - that cover most scenarios ensuring that your employees are accurate with their time punches. This article will cover both options to help you choose which is right for your business.
Best of all, these tools can be used together to cover all scenarios and to give your employees options in the event they forget their phone or are working in a different location.
Things to consider
When choosing which tools to provide we look at two key considerations - access to mobile devices and whether employees always work in a company location.
If all employees have access to a mobile device when they are starting and ending their shift, the mobile app is a great tool for them to use to clock in and out. It puts the timeclock in their pocket allowing them to easily start and stop their shift with just one click. However, if you aren’t certain that every employee has access to a device you will need to provide additional options.
If all employees work in a company location (they aren’t on the road or working remotely), terminals are a great option allowing employees to clock in and out on your company provided device. This removes the need for an employee to have a mobile device.
Clocking in/out with the mobile app
The Everee app is designed to give employees access to all the features and information they need as a part of your company. Most important to this discussion are the abilities for an hourly employee to clock in and out and view hours worked for the pay period.
Using the mobile app as the timeclock means that each employee has the ability to clock in/out at their fingertips. This means you don’t have to provide a terminal at a location and for employees who may not always be working from a company location they still have the tools they need to log their working hours.
With Everee’s Geotagging we simply tag the employee’s location when they clock in or out via the mobile app. Once Geotagging has been enabled managers and administrators will be able to view a map of the employee’s location when they clock in or out. This view can be filtered by a date period as well as looking at a group of employees or just a single employee.
Once we enable Geotagging for your account (our customer service team can help here), your hourly employees will be asked to update their location services for the mobile app. Please note: we do not track where they are only their GPS location when they clock in and out.
If the employee does not enable location services (details below) then they will not be able to use the Timeclock from the mobile app. This ensures that all employees will adhere to your geolocation preferences.
Clocking in/out with a terminal
Everee Locations allow you to set up time Terminals for all of your business locations. Providing a device at common entry/exit points gives employees an easy to use, always available option for clocking in and out.
Terminals are especially helpful if you have employees who don’t have a smart phone but still need to clock in/out. Additionally, terminals ensure your employees are on-site when they clock in/out of their designated shift.