Entering your Workers Compensation Codes
To setup workers compensation navigate to Organization > Workers Compensation. Here you will be able to create and manage your codes as well as toggle the Pay-as-you-go option (see below).
Creating a new code requires a Job Name, State, Class Code, and Rate. Codes are state specific, but job name can be repeated across more than one state.
Pay as you go (Optional)
Everee can collect the calculated amount when a payment is made and remit the amount on your behalf. If you’d like to use this optional service, please contact firstname.lastname@example.org to make arrangements.
Assigning codes to existing workers
Once entered, each job can be assigned to one or more current workers. This is done on the Job tab of the worker profile in the Job & Compensation section. The jobs available will be filtered to jobs in the same state as the worker’s Legal Work Location.
Note: you can schedule future changes to the job, but you can not retroactively change a workers code - all calculations will start with the effective date.
Assigning codes to new workers
You can also add jobs to new workers on the Add Worker screen by selecting the appropriate [state - job] in the dropdown.
Downloading your WC report
The workers compensation report can be found by navigating to the Reports page. When creating the workers compensation report you will enter the start and end dates for the report.
The report includes the following fields:
Year | Month | Employee ID | First name | Last name | Pay period type | Pay period end date | Pay date | Gross earnings | Overtime hours | Tips earnings | Work location state | Job name | Class code | Rate | Liability amount | Pay-as-you-go funded amount
Liability amount is the total workers compensation amount calculated for the worker on the date indicated.
Pay-as-you-go funded amount is the amount that has been collected by Everee to be remitted on your behalf. This column will be 0.00 for all rows if you have not enabled the Pay as you go option.